TERMS AND CONDITIONS FOR COMMUNITY SHOWCASE BANNERS INC.

 

 

Welcome to Community Showcase Banners Inc. (“CSB,” “we,” “our,” or “us”).

These Terms and Conditions (the “Agreement”) govern your use of our website ([https://communityshowcasebanners.com](https://communityshowcasebanners.com) and your purchase of banner sponsorships and related products and services.

By placing an order on our website, you (the “Sponsor”) agree to be bound by this Agreement. If you do not agree to these terms, do not proceed with your order.

1. Services Provided

CSB provides custom decorative banner sponsorships, including the following services:

• Customization of sponsor-provided logos according to our Logo Layout Parameters.
• Graphic design and proofing.
• Banner production, manufacturing, and installation on specified street lamp locations.
• Maintenance and replacement of banners during the agreed-upon display period.

Sponsor acknowledges that the primary purpose of banner sponsorships is to promote community beautification and civic pride. Banners do not constitute commercial advertising. Any contact information, including phone numbers, websites and calls to action, is prohibited on banners.

2. Logo Layout Parameters

Sponsors agree to submit logos in vector file formats (.ai, .eps, .pdf). If unavailable, high-resolution bitmap files (.jpg, .png) are acceptable. CSB reserves the right to reject low-quality submissions.

Sponsors may include additional elements such as:

• QR Codes.
• Slogans or taglines.
• Representative’s name and photo (must meet quality standards).
• Year established or years celebrated in the community.

Revision requests will be accommodated until final artwork approval. Once approved, no further changes are permitted.

3. Payment Terms

3.1 Initial Sponsorship Payments: All sponsorship orders require full payment at checkout unless a monthly payment plan is selected.

3.2 Monthly Payment Plans: Sponsors selecting a monthly payment plan agree to a 12-month minimum sponsorship term. Early cancellations are subject to penalties outlined in Section 4.

3.3 Renewal Payments: Subscriptions automatically renew based on the selected payment plan (monthly or annual). Renewal reminder emails are sent 14, 7, and 3 days before billing. Sponsors are responsible for maintaining accurate contact information to receive these reminders.

3.4 Non-Refundable Fee Enforcement: If the initial payment made by the sponsor is less than the non-refundable fee of $200, CSB reserves the right to charge the sponsor’s payment method on file for the balance required to meet this fee. By agreeing to these Terms and Conditions at checkout, sponsors explicitly authorize this charge.

4. Refund Policy

4.1 Non-Refundable Fees: A $200 non-refundable fee applies to all sponsorships to cover initial graphic design and administrative costs. Refunds are further subject to a $50 administrative processing fee. Merchant service fees (3% of the transaction amount) are non-refundable.

4.2 Refund Schedule:

• 75% Refund: If the proofing process has begun but final approval has not been given.
• 50% Refund: If the proof is approved but banners are not yet printed.
• No Refund: Once banners are printed or installed.

4.3. Renewal Orders with No Artwork Submitted: Sponsors who request to cancel a renewal order before submitting artwork are eligible for a full refund minus the $50 administrative fee and 3% merchant service fee. Refund requests must be submitted within 14 days of payment.

5. Cancellation and Penalties

Sponsors who cancel a monthly payment plan before completing the 12-month term agree to:

1. Pay the difference between the total amount paid and the full upfront cost of the sponsorship package.
2. Forfeit any refunds for payments already made.
3. A Sponsor shall pay to CSB all costs of collection, including without limitation, reasonable attorneys’ fees and costs incurred by CSB in collecting any money due from Sponsor and/or otherwise enforcing its rights under these Terms.

6. Artwork and Production Timeline

Artwork must be submitted by sponsors within 14 days of order placement. CSB commits to providing proofs for review within 7 business days of receiving all required materials. Production and installation are typically completed within 4-6 weeks of proof approval.

7. Limitation of Liability

CSB is not liable for damages caused by weather, vandalism, unauthorized removal of banners or losses incurred due to delays caused by Sponsor’s failure to provide required materials on time.

CSB does not manufacture the Products and is not responsible for manufacturer’s warranties. PRODUCTS ARE SOLD “AS IS” AND CSB DOES NOT MAKE AND EXPRESSLY DISCLAIMS ANY AND ALL REPRESENTATIONS, WARRANTIES AND GUARANTEES OF ANY KIND, WHETHER EXPRESS OR IMPLIED AS TO THE PRODUCTS, INCLUDING BUT NOT LIMITED TO, IMPLIED WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE OR MERCHANTABILITY. Recommendations, advice, representations, warranties, commitments or agreements given or made by any person, including employees or representatives of CSB, that are inconsistent with the foregoing disclaimer shall not be binding upon CSB, unless in a writing signed by a principal officer of CSB. CSB’s only obligation is to provide the Product ordered by Sponsor (which order is accepted by CSB) without regard to the Product’s appropriateness to Sponsor’s application. IN NO EVENT SHALL CSB BE LIABLE FOR ANY INDIRECT, EXEMPLARY, PUNITIVE, INCIDENTAL, CONSEQUENTIAL, SPECIAL OR SIMILAR DAMAGES OF ANY KIND.

8. Dispute Resolution and Jurisdiction

These Terms and Conditions shall be governed by the laws of the State of New York without regard to its choice of law provisions. Sponsor hereby waives the right to a jury trial with respect to any action arising out of or otherwise relating to these Terms and/or the relationship between Sponsor and CSB.

9. Force Majeure

CSB is not responsible for delays or failure to perform due to events beyond its reasonable control, including natural disasters, governmental actions, or supply chain disruptions.

10. Agreement to Terms

A Sponsor must agree to these Terms and Conditions at checkout before placing an order. By proceeding with payment, you, the Sponsor, acknowledge that you have read, and that you understand and accept these Terms and Conditions.

 

Contact Information

Community Showcase Banners Inc.

ATTN: Matt Cottengim

130 E. Main St. First Floor, Granite Bldg.

Rochester, NY 14604

Email: [email protected]

Cc: [email protected]

Phone: 585-737-7713

 

 

These Terms and Conditions are binding and enforceable. By completing your order, you waive any rights to challenge the validity of this Agreement.
Community Showcase Banners Inc. reserves the right to update or modify these terms at any =time without prior notice. Updates will be posted on our website and become effective immediately.

Effective Date: January 1, 2018     Last Updated: December 16, 2024